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Database and Gift Processing Specialist

Located in Chicago’s Streeterville neighborhood in Northwestern University’s Chicago campus, the American Bar Foundation is a nonprofit, independent international research institute committed to empirical, interdisciplinary research on law, legal institutions, and legal processes.  The ABF offers a rich intellectual community of scholars with expertise in a wide range of disciplines, and staff have ample opportunities to interact with scholars and attend research presentations, such as a weekly Wednesday seminar series.  We offer a comprehensive benefits package to eligible employees that includes generous paid time off, flexible work schedules, health insurance, and retirement.

Integral support to the ABF is provided by The Fellows of the American Bar Foundation, an honorary organization of lawyers, judges, and legal scholars whose public and private careers have demonstrated outstanding dedication to the welfare of their communities and to the highest principles of the legal profession.

About the Position

The ABF invites applications from candidates who are seeking an opportunity to grow their nonprofit development experience and donor stewardship. The Database & Gift Processing Specialist (Specialist) is responsible for all functional activities of the ABF’s donor database (Raisers Edge). The Specialist is part of an eight-person collegial development team that generates nearly $4 million annually for the American Bar Foundation through gifts from individuals, corporations, foundations, and other grantmaking institutions.

Under the supervision of the Director of Development, the Specialist will:

  •          be responsible for the efficiency and accuracy of the database;
  •          manage and execute timely entry of all gifts to the Foundation;
  •          generate gift reports;
  •          design and run queries and provide exports to staff as requested;
  •          reconcile revenue on a monthly and annual basis with finance department;
  •          manage data imports
  •          add actions to constituent records
  •          generate segmented constituent lists to support mailings of quarterly appeals;
  •          coordinate with outside mailing house to print appeal letters quarterly;
  •          produce accurate donor information for Annual Report and other print and online publications and event signage;
  •          process event RSVPs online;
  •          create and send gift acknowledgments;
  •          create and send new Fellow welcome emails;
  •          perform ongoing data cleanup;
  •          investigate any system errors and communicate procedures to resolve issues;
  •          assess and, if necessary, periodically modify data entry conventions to guarantee consistency and accuracy;
  •          act as liaison with Blackbaud account manager;
  •          assist with mailings; and,
  •          be responsive to requests from other managers and work collaboratively with colleagues across all departments of the Foundation.


  •          Associate’s degree or equivalent required; Bachelor’s degree preferred.
  •          Advanced Excel skills required including data sorting, formulas, and conditional formatting
  •          Proficient with other Microsoft Office suite products, especially with mail merge tools
  •          Experience using fundraising databases, Raiser’s Edge is strongly preferred
  •          Experience with Net Community desirable, but not required
  •          Experience with Crystal Reports desirable, but not required
  •          Demonstrable expertise in running complex queries, exports, and imports
  •          Superb organizational skills and meticulous attention to detail
  •          Excellent understanding of donor relations and ability to think strategically and creatively
  •          Ability to communicate effectively, in writing and orally
  •          Ability to track and manage multiple tasks and meet deadlines
  •          Ability to work independently and in a team environment
  •          Ability to interact with attorneys, judges, scholars, and academic professionals
  •          Strong customer service skills, especially on the telephone
  •          This position is highly responsible and depends on maintaining confidentiality and discretion in all areas of Foundation business. 


This job operates in a professional office environment. In the office, this role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.


This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open cabinets, and bend or stand as necessary.


This is a full-time, non-exempt position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m. with a one-hour lunch break.


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.


The ABF is firmly committed to providing equal employment opportunities. All decisions regarding the terms, privileges, and/or conditions of employment, including but not limited to hiring, classification, grading, recruitment, discharge, discipline, compensation, selection for training or apprenticeship, promotion, renewal of employment, tenure or terms, and benefits, will be made without unlawful discrimination on the basis of race, color, religion, sex, national origin, citizenship, ancestry, age, order of protection status, marital status, disability, military status, unfavorable discharge from the military, sexual orientation, pregnancy, gender, gender identity, housing status, parental status, source of income, certain arrest or criminal history records, genetic information, protected activity (such as opposition to or reporting of prohibited discrimination or harassment), or any other status or classification protected by applicable federal, state, and/or local laws. The ABF prohibits discrimination, retaliation, and harassment of individuals on any of the bases listed above and any other basis protected by applicable federal, state and/or local law.

The ABF offers a comprehensive benefits package to eligible employees that includes generous health, retirement, and vacation.

To receive consideration, send your resume and cover letter to:

Database & Gift Processing Specialist
American Bar Foundation

750 North Lake Shore Drive 4th floor

Chicago, IL  60611


No phone calls, please.


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