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Careers

Thank you for your interest in the American Bar Foundation. Please see below for our latest position openings:

Database & Gift Processing Specialist

Located in Chicago’s Streeterville neighborhood in Northwestern University’s Chicago campus, the American Bar Foundation is a nonprofit, independent international research institute committed to empirical, interdisciplinary research on law, legal institutions, and legal processes.  The ABF offers a rich intellectual community of scholars with expertise in a wide range of disciplines, and staff have ample opportunities to interact with scholars and attend research presentations, such as a weekly Wednesday seminar series.  We offer a comprehensive benefits package to eligible employees that includes generous paid time off, flexible work schedules, health insurance, and retirement.

Integral support to the ABF is provided by The Fellows of the American Bar Foundation, an honorary organization of lawyers, judges, and legal scholars whose public and private careers have demonstrated outstanding dedication to the welfare of their communities and to the highest principles of the legal profession.

ABOUT THE POSITION

The ABF invites applications from candidates who are seeking an opportunity to grow their nonprofit development experience and donor stewardship. The Database & Gift Processing Specialist (Specialist) is responsible for all functional activities of the ABF’s donor database (Raisers Edge). The Specialist is part of an eight-person collegial development team that generates nearly $4 million annually for the American Bar Foundation through gifts from individuals, corporations, foundations, and other grantmaking institutions.

Under the supervision of the Director of Development, the Specialist will:

  • be responsible for the efficiency and accuracy of the database;
  • manage and execute timely entry of all gifts to the Foundation;
  • design and run queries and provide exports to staff as requested;
  • reconcile revenue on a monthly and annual basis with the finance department;
  • process event RSVPs online;
  • create and send gift acknowledgments;
  • create and send new Fellow welcome emails and mailed packets;
  • perform ongoing data cleanup;
  • process returned mail and email bouncebacks and research current contact information;
  • assist with monthly in-house mailings; and, 
  • be responsive to requests from other managers and work collaboratively with colleagues across all departments of the Foundation.

QUALIFICATION

  • Associate’s degree or equivalent required; Bachelor’s degree preferred
  • Advanced Excel skills required including data sorting, formulas, and conditional formatting
  • Proficient with other Microsoft Office suite products, especially with mail merge tools
  •  Experience using fundraising databases, Raiser’s Edge is strongly preferred
  • Experience with Net Community desirable, but not required
  •  Demonstrable expertise in running complex queries, exports, and imports
  • Superb organizational skills and meticulous attention to detail
  • Excellent understanding of donor relations and ability to think strategically and creatively
  • Ability to communicate effectively, in writing and orally
  • Ability to track and manage multiple tasks and meet deadlines
  • Ability to work independently and in a team environment
  • Ability to interact with attorneys, judges, scholars, and academic professionals
  • Strong customer service skills, especially on the telephone
  • This position is highly responsible and depends on maintaining confidentiality and discretion in all areas of Foundation business.

WORK ENVIRONMENT

As we continue to navigate the impact of COVID-19 on our community, ABF employees are asked to work from home unless there is a business reason for coming into the office. Once back in the office, it is a professional office environment. In the office, this role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

PHYSICAL DEMANDS 

 This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open cabinets, and bend or stand as necessary.

POSITION TYPE AND EXPECTED HOURS OF WORK

This is a full-time, non-exempt position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m. with a one-hour lunch break.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

To receive consideration, send your resume and cover letter to:

Database & Gift Processing Specialist
American Bar Foundation
750 North Lake Shore Drive 4th floor
Chicago, IL  60611

Email: careers@abfn.org

EEO STATEMENT

The ABF is firmly committed to providing equal employment opportunities to all qualified persons. All decisions regarding the terms, privileges, and/or conditions of employment, including but not limited to hiring, classification, grading, recruitment, discharge, discipline, compensation, selection for training or apprenticeship, placement, promotion, transfer, renewal of employment, tenure or terms, and benefits, will be made without unlawful discrimination on the basis of race, color, religion, sex, national origin, citizenship, ancestry, age, order of protection status, marital status, disability, military status, unfavorable discharge from the military, sexual orientation, pregnancy, gender, gender identity, housing status, parental status, source of income, certain arrest or criminal history records, genetic information, protected activity (such as opposition to or reporting of prohibited discrimination or harassment), or any other status or classification protected by applicable federal, state, and/or local laws. The ABF prohibits discrimination, retaliation, and harassment of individuals on any of the bases listed above and any other basis protected by applicable federal, state and/or local law.

The ABF will reasonably accommodate qualified employees with disabilities to allow them to perform the essential functions of their jobs unless the accommodation would impose an undue hardship. The ABF also will reasonably accommodate employees' sincere religious beliefs and practices unless the accommodation would impose an undue hardship. All requests for reasonable accommodation should be made to Patricia McCarty, Manager of HR Operations.

Any violation of the equal employment opportunity policy must be reported immediately to Molly O’Donnell, Associate Director. If you have any questions regarding discrimination or this policy, please contact Patricia McCarty, Manager of HR Operations.

The ABF offers a comprehensive benefits package to eligible employees that includes generous health, retirement, and vacation.

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