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Associate Director

Donor Services and Database Associate


Associate Director 

About the Organization

Located in Chicago’s Streeterville neighborhood, the American Bar Foundation (ABF) is a nonprofit, independent, international research institute committed to empirical and interdisciplinary research on law, legal institutions, and legal processes.  The ABF consists of a rich intellectual community of law and social science scholars with expertise in a wide range of disciplines.  ABF staff have ample opportunities to interact with scholars and attend research presentations, such as a weekly Wednesday seminar series.  We offer a comprehensive benefits package to eligible employees that includes generous paid time off, health insurance, and retirement.

About the Position

The ABF invites applications from candidates with administrative experience in higher education or academic research to join its senior management team on a fulltime or possibly part-time basis.  The Associate Director will play a pivotal role in partnering with the senior leadership team in strategic decision making and operations, as the ABF continues to enhance its award-winning research and programming.  The role has a significant level of responsibility and requires confidentiality and discretion in all areas of ABF activities. The Associate Director will report directly to the ABF Executive Director and will have the opportunity seek out new and innovative ways to improve the ABF. The position is a hands-on and participative one that will lead and develop an internal team to support the ABF in institutional relations, academic affairs, and general operations including overseeing human resources, administration, and information technology.

Responsibilities:

Institutional Relations

  •  Assist in planning, organizing, and executing quarterly ABF Board and Executive Committee Meetings, including attending all meetings and taking minutes
  •  Support relevant ABF Board Committees (e.g. Executive, Nominating, Research, Institutional Relations, Diversity & Inclusion, and Governance) by planning meetings, circulating agendas and related documents, and taking minutes
  • Collaborate with ABF and American Bar Association (ABA) leaders and appropriate ABF staff and faculty to promote and disseminate ABF research, and coordinate with other external entities regarding specific ABF research projects and programming
  • Act as liaison between ABF faculty and staff and other external entities (ABF Board of Directors, ABA entities, university partners, and otherwise) in coordinating research and programming activities, including workshops, panels, conferences, and other collaborative arrangements.
  • Assist Executive Director with communications and negotiations with partner institutions, including Chicago-area universities with regard to faculty joint or potential joint appointments

Academic Affairs

  • Coordinate with ABF faculty and staff in developing and supporting administrative policies and procedures that promote research of faculty, postdoctoral/doctoral fellows, and other ABF researchers, including executing policies related to faculty hiring and retirements
  • Collaborate with ABF faculty and staff in planning, organizing, and executing academic events, including conferences, workshops, and other research-related gatherings, by coordinating logistics and supervising relevant administrative staff
  •  Assist ABF staff and faculty in administrative and procedural aspects of hiring of new faculty and postdoctoral and doctoral fellows, faculty contract renewals, research project approvals and extensions, and related matters
  • Collaborate with ABF Development, Grants, and Communications staff to identify and secure research funding opportunities and assist with dissemination of research to ABF stakeholders.
  •  Assist ABF faculty Institutional Review Board (IRB) Committee to ensure IRB oversight and compliance with regulations governing human subjects research

Operations

  •  In collaboration with the Executive Director and Board of Directors, contribute to overall staff leadership and internal strategic goals and objectives; seek out and promote efficiency and cost-effectiveness; promote equitable and inclusive personnel operations and procedures.
  • Collaborate with senior management in developing policies that effectively serve ABF’s overall goals and strategic plans.
  •  Coordinate with ABF Chief Financial officer and Executive Director in supervising and monitoring ABF’s general operations budget and signing checks related to Human Resources, Communications, and Information Technology
  •  Oversee the Law & Social Inquiry (LSI)/Montgomery Summer Undergraduate Research Fellowship Program (SURF) through ongoing mentoring, supportive management, and regular check in meetings with the LSI Editorial Coordinator/SURF Program Associate.
  • Provide supervision and guidance to the Executive Assistant and research assistants in support of operational aspects of projects and initiatives.

Qualifications

  • Bachelor’s degree required; law degree or advanced degree in social sciences preferred
  •  5 - 7 years minimum academic administrative experience required; nonprofit management experience highly preferred
  •  Ability to interact well with academic professionals, board members, and other ABF personnel
  •  Exceptional organizational ability, critical thinking, and problem-solving skills.
  •  Direct supervisory experience required.

Work Environment

This job operates in a professional office environment.  This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing is required.  This would require the ability to lift files, open cabinets, and bend or stand as necessary.  This position requires the ability to move/lift up to 10 pounds.

Position Type and Expected Hours of Work

This is ideally a full-time exempt position, although a part-time arrangement may be possible for the appropriate candidate.  Generally, for fulltime ABF staff employees, days and hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m., with a 1-hour lunch period.  Occasional work outside of these hours is expected in connection with ABF events, such as participation in Board meetings.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  

EEO Statement

The ABF is firmly committed to providing equal employment opportunities. All decisions regarding the terms, privileges, and/or conditions of employment, including but not limited to hiring, classification, grading, recruitment, discharge, discipline, compensation, selection for training or apprenticeship, promotion, renewal of employment, tenure or terms, and benefits, will be made without unlawful discrimination on the basis of race, color, religion, sex, national origin, citizenship, ancestry, age, order of protection status, marital status, disability, military status, unfavorable discharge from the military, sexual orientation, pregnancy, gender, gender identity, housing status, parental status, source of income, certain arrest or criminal history records, genetic information, protected activity (such as opposition to or reporting of prohibited discrimination or harassment), or any other status or classification protected by applicable federal, state, and/or local laws. The ABF prohibits discrimination, retaliation, and harassment of individuals on any of the bases listed above and any other basis protected by applicable federal, state and/or local law.

To receive consideration, please send a cover letter and résumé to as follows:

Email subject line: Associate Director Search   

American Bar Foundation

750 North Lake Shore Drive 4th floor

Chicago, IL 60611

No phone calls, please
.


Donor Services and Database Associate

About the Position

Located in Chicago’s Streeterville neighborhood in Northwestern University’s Chicago campus, the American Bar Foundation is a nonprofit, independent international research institute committed to empirical, interdisciplinary research on law, legal institutions, and legal processes.  The ABF offers a rich intellectual community of scholars with expertise in a wide range of disciplines, and staff have ample opportunities to interact with scholars and attend research presentations, such as a weekly Wednesday seminar series.  We offer a comprehensive benefits package to eligible employees that includes generous paid time off, flexible work schedules, health insurance, and retirement.

Integral support to the ABF is provided by The Fellows of the American Bar Foundation, an honorary organization of lawyers, judges, and legal scholars whose public and private careers have demonstrated outstanding dedication to the welfare of their communities and to the highest principles of the legal profession.

About the Position

 The ABF invites applications from candidates who are seeking an opportunity to grow their nonprofit development experience and donor stewardship. The Donor Services & Database Associate is responsible for all functional activities of the ABF’s donor database (Raisers Edge). The Associate is part of a five-person collegial team that generates nearly $3 million annually for the American Bar Foundation through gifts of The Fellows of the American Bar Foundation.

 Under the supervision of the Director of The Fellows, the Associate will:

  •  be responsible for the efficiency and accuracy of the database;
  • manage and execute timely entry of all gifts to the Foundation;
  • generate reports, including comparative analyses, giving reports, invitation lists, etc.;
  • design and run queries and provide exports to staff as requested;
  • reconcile revenue on a monthly and annual basis with finance department;
  • manage data imports and adding actions to constituent records
  • generate segmented constituent lists to meet criteria of quarterly appeals;
  •  produce accurate donor information for Annual Report and other print and online publications and event signage;
  •  create event registration pages in Raisers Edge/Net Community
  • process event RSVPs online;
  •  assist with gift acknowledgements;
  • perform ongoing data cleanup;
  •  investigate any system errors and communicate procedures to resolve issues;
  • assess and, if necessary, periodically modify data entry conventions to guarantee consistency and  accuracy;
  • act as liaison with Blackbaud account manager;
  •  assist with mailings; and,
  • be responsive to requests from the Director of Development and other managers and work collaboratively         with colleagues across all departments of the Foundation.

Qualifications

  • Associate’s degree or equivalent required; Bachelor’s degree preferred.
  • Advanced Excel skills required including data sorting, formulas, and conditional formatting
  • Proficient with other Microsoft Office suite products, especially with mail merge tools
  • Experience using fundraising databases, Raiser’s Edge is strongly preferred
  • Experience with Net Community desirable, but not required
  • Experience with Crystal Reports desirable, but not required
  • Demonstrable expertise in running complex queries, exports, and imports
  • Superb organizational skills and meticulous attention to detail
  • Excellent understanding of donor relations and ability to think strategically and creatively
  • Ability to communicate effectively, in writing and orally
  • Ability to track and manage multiple tasks and meet deadlines
  • Ability to work independently and in a team environment
  • Ability to interact with attorneys, judges, scholars and academic professionals
  • Strong customer service skills, especially on the telephone
  • May require some evening and weekend work for events
  • This position is highly responsible and depends on maintaining confidentiality and discretion in all areas of Foundation business. 

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

 Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open cabinets, and bend or stand as necessary.

 Position Type and Expected Hours of Work

This is a full-time, non-exempt position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m. 

 Travel

Out-of-state travel is required twice a year.

 Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

 EEO Statement

The ABF is firmly committed to providing equal employment opportunities. All decisions regarding the terms, privileges, and/or conditions of employment, including but not limited to hiring, classification, grading, recruitment, discharge, discipline, compensation, selection for training or apprenticeship, promotion, renewal of employment, tenure or terms, and benefits, will be made without unlawful discrimination on the basis of race, color, religion, sex, national origin, citizenship, ancestry, age, order of protection status, marital status, disability, military status, unfavorable discharge from the military, sexual orientation, pregnancy, gender, gender identity, housing status, parental status, source of income, certain arrest or criminal history records, genetic information, protected activity (such as opposition to or reporting of prohibited discrimination or harassment), or any other status or classification protected by applicable federal, state, and/or local laws. The ABF prohibits discrimination, retaliation, and harassment of individuals on any of the bases listed above and any other basis protected by applicable federal, state and/or local law.

 The ABF offers a comprehensive benefits package to eligible employees that includes generous health, retirement, and vacation.

 To receive consideration, send your resume and cover letter to:

 Donor Services and Database Associate

American Bar Foundation

750 North Lake Shore Drive 4th floor

Chicago, IL  60611

Email:

 No phone calls, please.

 

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