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Fellows Events Manager

Located in Chicago’s Streeterville neighborhood, the American Bar Foundation is a nonprofit, independent international research institute committed to empirical, interdisciplinary research on law, legal institutions, and legal processes.  The ABF offers a rich intellectual community of scholars with expertise in a wide range of disciplines, and staff have ample opportunities to interact with scholars and attend research presentations, such as a weekly Wednesday seminar series.  We offer a comprehensive benefits package to eligible employees that includes generous paid time off, health insurance, and retirement.

Integral support to the ABF is provided by The Fellows of the American Bar Foundation, an honorary organization of lawyers, judges, and legal scholars whose public and private careers have demonstrated outstanding dedication to the welfare of their communities and to the highest principles of the legal profession.

About the Position

The Fellows Events Manager will be responsible for all aspects related to the planning, coordination, and execution of several events annually for the Fellows of the American Bar Foundation. The Fellows hold both small and large scale events ranging from small group luncheons to formal banquets for up to 200 guests. Events are located throughout the country, and they are part of an overall strategy for the Fellows to generate more than $2.8 million annually for the American Bar Foundation.

Reporting directly to the Director of the Fellows, the Events Manager will:

  • work directly with state and national leaders of the Fellows to plan tasteful, cost-effective networking and educational events for the Fellows of The American Bar Foundation;
  • attend all ABA Midyear and Annual meetings, and be the primary point of contact for Fellows attending those meetings;
  • produce and adhere to event planning timelines;
  • handle all event logistics, including choice of venue, table assignments, hiring musicians and photographers, securing audio-visual equipment, and placing catering orders;
  • work within the American Bar Association meetings framework to coordinate several meetings and events in association with the ABA’s Annual and Midyear meetings;
  • work closely with a variety of vendors and venues;
  • serve as the main contact for meeting registrations;
  • create event registration systems in database
  • market all events through email and printed invitations
  • update database with attendance information; and,
  • be responsive to requests from the Director of the ABF and other managers and will work collaboratively with colleagues across all departments of the Foundation.

Qualifications

  • B.A./B.S. degree
  • Two years of nonprofit experience, preferably in events
  • Able to communicate (verbal and written) and work effectively with volunteers and staff
  • Superb organizational skills and attention to detail
  • Computer proficiency (Word, Excel, Power Point)
  • Experience with Raisers Edge a plus
  • Experience with Adobe Photoshop or Adobe InDesign is desired, but not necessary
  • Adaptable and flexible
  • Ability to handle multiple projects simultaneously
  • Ability to work independently and in a team environment
  • Initiative and the ability to think critically
  • Ability to interact with attorneys, judges, scholars and academic professionals

Work Environment

This job operates in a professional office environment.  This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing is required.  This would require the ability to lift files, open cabinets, and bend or stand as necessary.  This position requires the ability to move/lift up to 10 pounds.

Position Type and Expected Hours of Work

This is a full-time exempt position.  Generally, days and hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m., with a 1-hour lunch period.  Occasional work outside of these hours is expected in connection with Foundation events, such as participation in Board meetings.  Out-of-state overnight travel is required 3-6 times annually.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. 

EEO Statement

The ABF is firmly committed to providing equal employment opportunities. All decisions regarding the terms, privileges, and/or conditions of employment, including but not limited to hiring, classification, grading, recruitment, discharge, discipline, compensation, selection for training or apprenticeship, promotion, renewal of employment, tenure or terms, and benefits, will be made without unlawful discrimination on the basis of race, color, religion, sex, national origin, citizenship, ancestry, age, order of protection status, marital status, disability, military status, unfavorable discharge from the military, sexual orientation, pregnancy, gender, gender identity, housing status, parental status, source of income, certain arrest or criminal history records, genetic information, protected activity (such as opposition to or reporting of prohibited discrimination or harassment), or any other status or classification protected by applicable federal, state, and/or local laws. The ABF prohibits discrimination, retaliation, and harassment of individuals on any of the bases listed above and any other basis protected by applicable federal, state and/or local law.

To receive consideration, please send a cover letter and résumé to as follows:

Email subject line: Fellows Events Manager   

American Bar Foundation
750 North Lake Shore Drive 4th floor
Chicago, IL 60611

No phone calls, please.

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